P2P End-to-End Automation
The BPM Approach to Business Analysis and Solution Development yields the best value in terms of asset utilisation, process efficiency, and the best results at lowest costs in a highly maintainable model.
Organisation
A Leading Finance Company in India
Name of the Project
Analysis of the Legacy Systems & Processes and Preparation of Functional Specifications Design (FSD) Document to aid End-to-End Automation of all Processes in the Procurement-Payment Cycle.
"This endeavor has seen enthusiastic participation in the design and validation process, by all stakeholders and process owners like never before; thereby, achieving acceptance of requirements and design in the shortest time that we have seen."
Industry Vertical
This particular client pertained to the Financial Business Vertical; however, the work this assignment entailed is applicable across all Verticals.
Business Context
- Multiple Lines of Businesses (LoB)
- Multiple Operation Centres
- Large Volumes of Procurement Transactions (in the Scope of the Automation Project)
- Multiple Procurement-to-Payment Models:
- Central Procurement and Payment, Delivery to Sites of Use
- Procurement, Deliver and Payment form respective Sites of Use
- Items being purchased are of Varied Item Types with Different Accounting Categories
- Unavailability of Physical Location and Usage Information, were resulting in Excess and sometimes Unnecessary Purchases.
Challenges
Key challenges that were addressed.
- Purchase of Items of Inappropriate Specifications r.t. the Requirement
- Lack of Adequate Document Management and Knowledge Management resulting in Difficulty in Purchase Assessment by Purchasing Authorities.
- Lack of Clarity on the Payment Terms that result in Disputes which in turn create a Negative Impact on Supplier Relationships
- Inability to handle Frequent Changes in Procurement Norms
- Manual Rule Look-up at Transaction Points à Process Delays
- Unacceptable Delays in Financial Reporting and Audits.
- An Unending List of Grievances from End Users and Suppliers.
Solution
Design and Implementation of a Web-based Solution, that will integrate with all existing legacy systems ranging from Requirement Generation, Indentation, Financial Sanction, Financial Accounting, Logistics, Security, Issue and Tracking of Goods.
- Requirement Elicitation and Modelling
- Detailed Analysis & Modelling of the Business Processes and Participating Departments
- Identification of Synergistic Opportunities
- Design of a Unified Process
- Development of Standard Operating Procedures
Deliverables that were part of the Solution
- Requirement Models
- Detailed Analyses & Modelling of the Business Processes and Participating Departments
- Identification of Synergistic Opportunities
- Design of a Unified Process
Development of Standard Operating Procedures
Benefits
- Technology-agnostic Solution Architecture
- Effectively Utilisation of OOP Concepts
- ZERO-Restrictions on Implementation Approaches
- Zero-Compromise on Adherence to the Business Vision and Architecture (or the risk thereof)
- Ability to perform What-if Scenario Analyses
- Fine-tune the Model (much ahead of actual production)
- UML-based Models
- Easy Collaboration for all all Stakeholders to collaborate
- Reduction in Procurement Cycle Times
- End-to-end Faster Financial Accounting and Reporting
- Process Automation
- Traceability Matrix
